New · SalesCross-functional
RFP response drafting. Cited, not guessed.
Drafts a first-pass answer to every question in an incoming RFP from your approved content library, flags anything it can't answer with confidence, and routes each exception to the right subject-matter reviewer. Built for teams turning around 20+ RFPs a quarter.
92% of questions answered on the first pass. Built on Sphere AI Foundry.
rfp_response — Meridian County Schools RFPLIVE
00:00Ingest → 142-question Excel questionnaire, Tab 3 Securityread
00:06Q47 data residency → matched to won proposal, Acme ISD 2025drafted
00:09Q52 SOC 2 scope → matched to security questionnaire librarydrafted
00:13Q68 custom SLA credit terms → no approved source, commercial askflagged
00:15Routing → 9 exceptions sent to named reviewerssealed
draft time 15squestions answered 133/142human sign-off required
Built on Sphere AI Foundry·Content library grounded, zero hallucinated answers·21 years, 300+ clients
The first draft eats the whole response cycle
A 100-plus question RFP means a proposal manager copying answers out of last year's win, pinging four different subject-matter experts for anything new, and reconciling three versions of the same security answer. Most of that time isn't spent writing — it's spent finding the right answer and chasing down who owns the ones that don't exist yet.
92%
of questions answered on the first automated pass
15s
average draft time for a 140-question RFP
100%
of drafted answers cited to an approved source
Question in, cited answer out
Four steps, every one logged and citable back to your approved content library.
01
Ingest
Reads the RFP in whatever format it arrives
Excel and Word questionnaires, portal-exported spreadsheets, narrative RFP documents, and security questionnaires like SIG and CAIQ — parsed directly, questions and sub-questions preserved in their original structure.
Source document
Meridian County Schools — 142-question Excel RFP
02
Match & draft
Every question matched against approved content first
Each question is matched against your content library — past won proposals, knowledge base articles, security documentation, case studies — before a single word is drafted, so the answer reflects what's already been approved to say.
Example query
"Describe your approach to data residency for K-12 student data."
03
Cite every answer
No answer without a source
Each drafted answer links back to the exact proposal, knowledge base article, or questionnaire response it was pulled from — the citation travels with the answer, not as a separate lookup a reviewer has to chase down.
Cited answer
Uptime SLA of 99.9% with defined service credits for missed thresholds.
cited to Security Questionnaire Library, v604
Flag & route
Gaps go to a named reviewer, not a general inbox
Questions with no approved source, conflicting sources, or a commercial or legal commitment are flagged and routed to the specific subject-matter reviewer who owns that topic, with the deadline attached.
Exception routing
Answered ✓Needs reviewNo source found
10 outputs, every one cited
What the agent produces from every RFP it drafts.
Full first-pass draft response
Per-question source citation
Answered vs. flagged question count
Consolidated gap & exception list
Reviewer routing assignments
Conflicting-source flags
Compliance & certification cross-references
Pricing table pass-through flags
Win-rate relevant proposal matches
Reviewer sign-off checklist
Typical inputs
What the agent reads, and what it connects to.
Documents
- Incoming RFP, RFI, or RFQ questionnaire (Excel, Word, or portal export)
- Security questionnaires (SIG, CAIQ, VSA)
- Past won proposals and their approved answer text
- Knowledge base articles and product documentation
- Case studies and reference customer summaries
- Pricing sheets and rate cards
Systems
- Proposal management / RFP software (e.g. content library platform)
- CRM (deal and account context)
- Content management or knowledge base system
- E-signature or document collaboration platform
Is this the right fit?
Built for volume — not a one-off proposal.
✓ Works best for
- Sales and proposal teams responding to 20+ RFPs a quarter
- Teams with an established, maintained content library to draft from
- Organizations wanting every drafted answer traceable to an approved source
Too small for
- A single one-off RFP a proposal writer can turn around faster than configuring the content library
- Replacing proposal strategy, pricing decisions, or final sign-off
- Teams with no existing approved content to match questions against
Grounded in your approved content, not a black box
Compliance-first, the same standard every Sphere agent is held to.
The agent will not draft an answer without a matching approved source — a question with no source, a conflicting source, or a commercial or legal commitment is flagged and routed instead of guessed at. Every draft sits between the incoming RFP and your proposal manager's review — never past it. A named reviewer confirms every answer before the response goes out the door.
The same governed-drafting standard applies wherever teams are putting AI in front of a regulated or high-stakes decision — see how it plays out in Governed AI for Banks and Private LLM Deployment for Banks and Financial Institutions.
Prerequisites content library
An approved content library — past proposals, knowledge base, security documentation — must exist before the agent can draft against it.
Human review required
A named proposal reviewer confirms every drafted answer before the response is submitted — never fully autonomous.
Regulatory grounding source-cited
Every answer cites the specific proposal, article, or questionnaire it was drafted from — no answer without a traceable source.
Foundation Sphere AI Foundry
Access controls and audit trail configured here carry forward to every other agent you deploy.
Frequently asked
Does the RFP Response Accelerator submit the RFP for us?
No. It produces a first-pass draft response with every answer cited to your content library, plus a gap list of questions it could not answer with confidence. A proposal manager reviews and finalizes the response before it goes out.
Where does the agent get the content it uses to answer questions?
From your approved content library — past won proposals, your knowledge base, security and compliance documentation, and case studies. It does not generate answers from general knowledge; every answer traces back to an approved source.
What RFP formats and question structures does it handle?
Excel and Word questionnaires, portal-based RFPs exported to spreadsheet, narrative RFP documents, and security questionnaires such as SIG and CAIQ. Additional formats can be added during onboarding.
How does it decide what to flag instead of answering?
Any question where the content library has no matching approved answer, where multiple sources conflict, or where the question requires a commercial or legal commitment is flagged and routed to the named subject-matter reviewer rather than answered automatically.
How is this different from a generic AI writing tool?
It is built specifically around your approved content library and a defined reviewer routing map, not a general-purpose drafting tool. It runs on Sphere AI Foundry, so the access controls and audit trail configured here carry forward to other agents you deploy.
Start here
See it on your own RFP
Bring a real RFP to the demo. We'll show the draft output live — answered questions with citations, the gap list, and the reviewer routing, on your own document.
Looking for a different workflow? Browse the full Agent Catalog.
Talk to a solutions architect
Direct to a senior architect — never a sales queue. Replies within one business day.
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