Cross-FunctionalOperations
Tenders & RFQs. Summarized for a fast decision.
Extracts the critical requirements, deadlines, and risk factors from an incoming tender or RFQ, summarized into a cited go/no-go brief - so a bid decision doesn't wait on someone reading a 60-page document first. Built for teams triaging dozens of tenders a month.
12 cited fields per tender. Built on Sphere AI Foundry.
tender_intel - RFQ #TQ-91188LIVE
00:00Ingest RFQ, municipal fleet contract, 60 pagesread
00:03Extract bid deadline in 12 days, bond requiredpassed
00:05Risk check liquidated damages clause, uncappedflagged
00:07Fit check scope matches current capabilitypassed
00:08Disposition Route to bid manager, 1 risk to reviewrouted
summary time 5 minfields cited 12/12bid manager sign-off required
Built on Sphere AI Foundry·Every requirement cited to source·21 years, 300+ clients
Manual tender triage doesn't scale with volume
A single incoming tender means someone reading a document that can run to hundreds of pages, pulling out the deadline, the bond requirement, and the risk clauses buried in the fine print, before anyone can even decide whether to bid. At low volume that's manageable. Across dozens of tenders a month, it's the reason a good-fit opportunity gets a rushed read the day before the deadline - or gets skipped entirely.
83%
faster go/no-go summary vs. manual document review
12
fields extracted & cited per tender
100%
of risk flags traceable to the specific tender clause
Tender in, cited summary out
Four steps, every one logged and citable back to the tender document.
01
Ingest
Reads the tender directly from your systems
Tender document, RFQ, or bid package - read from your procurement portal, email, or document repository. No separate upload step.
Source document
TQ-91188 - municipal fleet contract, 60 pages
02
Extract requirements
Every requirement extracted and classified
Bid deadline, bonding and insurance requirements, and scope - each extracted and classified, not summarized loosely.
Example query
"What's the bid deadline and bonding requirement for this tender?"
03
Cite every risk flag
No risk flag without a citation
Each risk flag links back to the exact tender section it came from - the citation travels with the finding, not as a separate lookup.
Cited finding
Liquidated damages clause is uncapped - worth flagging to legal before committing to a bid.
cited to RFQ Section 9.3, Liquidated Damages clause04
Classify & route
One disposition, one consolidated summary
The agent returns Strong Fit, Fit-with-risk, or Not Recommended, with a consolidated summary routed to the bid manager for the go/no-go decision.
Disposition
Strong fitFit-with-riskNot recommended
10 fields, every one cited
What the agent extracts from every tender it triages.
Tender summary & disposition
Issuing entity & scope verification
Bid deadline & submission requirements
Bonding & insurance requirements
Risk clause extraction (liquidated damages, penalties)
Capability fit assessment
Prior bid history with this entity
Consolidated risk-flag list
Tender clause citations
Bid manager review checklist
Typical inputs
What the agent reads, and what it connects to.
Documents
- Tender document, RFQ, or bid package
- Bonding and insurance requirements
- Prior bid history with the same issuing entity
Systems
- Procurement portal or e-tendering platform
- Email or document repository
- CRM, where bid history is tracked
Is this the right fit?
Built for volume - not a one-off tender.
✓ Works best for
- Teams triaging 15+ tenders a month
- Organizations standardizing go/no-go review against a fixed risk checklist
- Bid managers wanting every risk flag traceable to the tender
Too small for
- A single small tender a bid manager can read faster than configuring the extraction
- Replacing bid manager judgment on the go/no-go decision itself
- Tenders in formats too irregular to extract structured requirements from
Grounded in the tender document, not a black box
Compliance-first, the same standard every Sphere agent is held to.
The agent extracts only from the tender document itself - it flags risk clauses rather than making the bid decision. Every summary sits between tender receipt and the bid manager's own go/no-go call, never past it.
Requirements and risk flags reference the specific tender section directly - the same audit-trail standard every Sphere agent on the Foundry is held to.
Prerequisites tender document
The tender document itself is required before a summary is returned.
Human review required
The bid manager makes the go/no-go decision - the agent summarizes and flags risk, it does not decide.
Source grounding clause-cited
Requirements and risk flags reference the specific tender section directly in every summary.
Foundation Sphere AI Foundry
Access controls and audit trail configured here carry forward to every other agent you deploy.
Frequently asked
Does the Tender & RFQ Intelligence Agent decide whether to bid?
No. It summarizes requirements and flags risk - the bid manager makes the go/no-go decision.
What tender types does it support?
Public and private RFQs and RFPs out of the box. Additional formats can be added during onboarding.
How does it integrate with our procurement portal?
It reads directly from your procurement portal, email, or document repository - no separate upload step required. Integration scope is confirmed during deployment planning.
Is every risk flag traceable to the tender document?
Yes. Every flag cites the specific tender section it came from - there is no flag without a citation back to the source.
How is this different from a generic document summarizer?
It extracts structured bid-critical fields and classifies risk against a fixed checklist, not a loose generic summary. It runs on Sphere AI Foundry, so the access controls and audit trail configured here carry forward to other agents you deploy.
Start here
See it on your own tenders
Bring a real incoming tender to the demo. We'll show the extraction live - requirements, citations, and the go/no-go summary, on your own document.
Looking for a different workflow? Browse the full Agent Catalog.
Talk to a solutions architect
Direct to a senior architect — never a sales queue. Replies within one business day.
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