Cross-FunctionalHR
Onboarding & training. Guided, and cited.
Guides new hires through onboarding and training content interactively, answering questions grounded in your own materials and tracking completion — so day one doesn't depend on which buddy happened to be free. Built for companies onboarding dozens of new hires a month.
Answers cited to your materials. Built on Sphere AI Foundry.
onboarding_qa — new hire #NH-30218LIVE
00:00Ingest → question from new hire, benefits enrollment deadlineread
00:02Search → onboarding guide + benefits policypassed
00:03Match → enrollment window closes day 30passed
00:04Track → module 3 of 8 completedpassed
00:05Answer → cited response returnedsealed
response time 4smodules tracked 8/8HR review optional
Built on Sphere AI Foundry·Answers cited to your materials·21 years, 300+ clients
Onboarding consistency doesn't scale with hiring volume
A single new hire's onboarding means someone walking them through company policy, benefits enrollment, and role-specific training — usually whoever's available that week, with their own version of the answers. At low volume that's manageable. Across dozens of new hires a month, it's the reason onboarding quality depends entirely on who trained them.
86%
faster question resolution vs. waiting on a buddy or manager
8
onboarding modules tracked to completion, on average
100%
of answers traceable to your own onboarding materials
Question in, cited guidance out
Four steps, every one logged and citable back to your own materials.
01
Ingest
Reads the new hire's question directly from your systems
A plain-language question from a new hire, tied to their onboarding cohort and role — asked from your onboarding platform or chat. No separate upload step.
Example query
"When does my benefits enrollment window close?"
02
Search your materials
Searches your onboarding guide and policy together
Onboarding guide, benefits policy, and role-specific training materials — searched together, matched to this new hire's specific role and start date.
Cross-reference
Cross-referencing onboarding guide and benefits policy for this cohort
03
Cite every answer
No answer without a citation
Each answer links back to the exact guide section or policy it came from — the citation travels with the answer, not as a separate lookup.
Cited finding
Enrollment window closes 30 days after start date, per current benefits policy.
cited to Onboarding Guide §4, Benefits Policy enrollment window04
Classify & route
One answer, tracked against modules
The agent returns a direct answer and tracks module completion, flagging incomplete modules or escalating genuinely novel questions to HR.
Classification
Answer confirmedModule incomplete ✓Escalate to HR
10 fields, every one cited
What the agent returns with every answer.
Answer summary & confidence flag
Source citation (guide, policy, or training material)
New-hire cohort & role context
Module completion tracking
Deadline and milestone flags
Escalation recommendation
Prior related-question history
Completion report
Suggested next module or follow-up prompt
HR review checklist
Typical inputs
What the agent reads, and what it connects to.
Documents
- Onboarding guide and new-hire handbook
- Benefits and policy documentation
- Role-specific training materials
Systems
- Onboarding / HRIS platform
- Learning management system (LMS)
- Chat or helpdesk interface
Is this the right fit?
Built for volume — not a one-off hire.
✓ Works best for
- Companies onboarding 20+ new hires a month
- Organizations standardizing onboarding content across cohorts
- HR wanting every answer traceable to your own materials
Too small for
- A single new hire a manager can walk through faster than configuring the content
- Replacing manager or team-specific mentorship
- Roles with no documented onboarding or training materials
Grounded in your materials, not a black box
Compliance-first, the same standard every Sphere agent is held to.
The agent answers only from your onboarding guide, policy, and training materials — it flags a gap rather than guessing when nothing covers the question. Every answer sits between a new hire's question and HR review, never past it.
Answers reference the specific guide section or policy directly — the same audit-trail standard every Sphere agent on the Foundry is held to.
Prerequisites materials connected
Your onboarding guide and policy documentation must be connected before the agent will answer with confidence.
Human review optional
HR reviews escalated or novel questions — direct answers grounded in your materials need no sign-off.
Source grounding material-cited
Answers reference the specific guide section or policy directly in every response.
Foundation Sphere AI Foundry
Access controls and audit trail configured here carry forward to every other agent you deploy.
Frequently asked
Does the Onboarding & Training Knowledge Agent replace a manager or buddy?
No. It handles routine, well-documented onboarding questions so managers and buddies can focus on team- and role-specific mentorship.
What content does it cover?
Company policy, benefits enrollment, and role-specific training modules out of the box. Additional content is added as you provide it.
How does it integrate with our HRIS or LMS?
It reads directly from your onboarding platform or learning management system, and can be reached from chat — no separate upload step required. Integration scope is confirmed during deployment planning.
Is every answer traceable to our own materials?
Yes. Every answer cites the specific guide section or policy it came from — there is no answer without a citation back to the source.
How is this different from a generic onboarding checklist app?
It answers real questions interactively and cites your own materials, rather than just tracking checkbox completion. It runs on Sphere AI Foundry, so the access controls and audit trail configured here carry forward to other agents you deploy.
Start here
See it on your own onboarding content
Bring your real onboarding guide and a few common new-hire questions to the demo. We'll show the guidance live — answers, citations, and module tracking.
Looking for a different workflow? Browse the full Agent Catalog.
Talk to a solutions architect
Direct to a senior architect — never a sales queue. Replies within one business day.
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